Know Your Data Before You Move It
Manage Risks in Hidden Data with Confidence
Intelligent Cloud & Data Migration Begins with a Data Inventory
Why Is a Data Inventory Important to Migration?
It’s human nature to make mistakes in securing sensitive data. And to compound that problem, there is the issue of employee turnover. As employees leave positions, each leaves a “lost” trail of files that were held onto “just in case” that contain many gigabytes of potentially sensitive files, passwords or DROT (Duplicated, Redundant, Obsolete, Trivial) files that take up expensive and unstructured space in data storage. And those unknown files may expose you to risk.
In fact, our partner NowVertical found from their research, that every organization may hold as much as 10 GB of unstructured DROT data per employee. Further, they found that typically 42% of this data is company sensitive and should be encrypted, protected or deleted before cloud migration.
And 1% of files may even contain security risks like passwords in plain text with encryption keys alongside databases. A single, small mistake can lead to serious reputational and financial damage to an organization, and there are plenty of examples already in the news.
Without knowing what you have, you can’t know what needs to be protected, deleted or remediated prior to migration.
But there is a solution. Know what you have before before you move it.
Solutions for Safer Cloud & Data Migration
Anacomp’s data visibility and digital transformation solutions enable comprehensive indexing via content, source and attribute mapping for all of your data risk, data migration and compliance management.
Our services and software include digitization, AI/machine learning and OCR content extraction, automated indexing of high-volume petabytes of files with customizable metadata, federated search for compliance and regulatory requests, and a continuously updated, drill-down inventory of digital files with notifications for interdepartmental management.
Data Visualization & Assessment Solutions
Discovery, Visualization & Categorization of Data Estates
D3 is the only solution that solves the problem of automated data estate inventory and identification, with customizable metadata assignment for all records based on actual content, context and data source location.
Features
- High-Volume, Continuous Data Crawling Using Machine Learning & Auto Indexing
- Powerful, Customizable Metadata Based on File Attributes, File Content & Context
- Classification of Files and Bulk Tagging for Records Management Control
- Integration to Common Data Sources & APIs for Analytics, Security and Records
- User-Friendly Dashboard UX Visibility & Click-to-Content, Drill-Down Detail
High-Volume Record Digitization
If the agency has physical records and desires digitization, Anacomp provides high-quality digitization services of paper, micrographic and large format drawings with associated metadata to facilitate search, retrieval and records management.
Anacomp offers turnkey solutions to Federal agencies for the digitization of official records with implementation in days, not months.
Secure Records Control
Complete physical and electronic chain of custody management is delivered through Anacomp’s proprietary document and production control systems.
- NIST SP 800-171
- NIST SP 800-53 Level 3
- OMB Circular A-130
- The Privacy Act of 1974
- HIPAA
RIM Professional Consulting Services
Anacomp is a leading U.S. provider of RIM (Record & Information Management) consulting services and engagement offering an actionable plan for record management, including high-volume digitization of records.
Experience
We have developed a proven, highly developed and refined holistic methodology to evaluate records management systems and streamline transition from paper-based to electronic records processes.
Assessment
- Physical Records
- Unstructured Data
- Compliance Gap Analysis
Deliverables
- Documentation & Analysis of Current Processes
- Recommended “To Be” Process State
- Cost Benefits Analysis & ROI
The scope may also include assessment of the company’s electronic file shares and recommendations for digitization or archival storage of physical records.
- D3, powered by NowVertical, is a revolutionary total data visibility platform that is a game changer in data risk management, compliance and ROI analytics."
Tom Cunningham
Anacomp CEO
All Your Organization's Data in One Dashboard
Webinar on Data Migration Dangers Hosted by Our Technology Partner NowVertical
Solutions for All Your Digital Data Challenges
M-19-21 Directive Challenge
NARA federal mandate to digitize all files by December 31, 2022
Petabyte volumes of physical files and unstructured dark data with no metadata index
PII and classified data requiring identification and efficient management via auto metadata indexing
D3 can help you digitize, index and manage your data with confidence
FOIA & Declassification Challenges
Increasing regulation including FOIA, HIPAA and other regulations require ongoing and timely PII management
Over-retention risk monitoring while maintaining compliance with data retention requirements
Unknown or unidentified PII data within unstructured data that require application of appropriate security controls
Fines and reputation risk from data breach or non-compliance
WorkSmart & D3 can help you manage your entire data estate with proper controls and data compliance with confidence
Data Security & Privacy Challenges
Data identification down to the content level to assign role-based security to unstructured file shares
High volumes of potentially unprotected texts, emails and other unstructured data
PII data duplicated and unprotected in multiple data sources
D3 can help you identify, assess and secure your data with confidence
Access to Entire Data Estate for Analytics Challenges
More than 80% of data assets will be unstructured by 2025 according to IDC's 2018 report
Limited visibility of unstructured data, role-based management of files and personnel interactions limits analytics accuracy
D3 can help you capture, analyze and harvest value from your data estate with confidence