Efficient FOIA Response & Declassification
Fast & Thorough Location & Management of Records
D3 Creates a Secure, Retrievable Data Inventory for Compliance
What Are the Data Implications of FOIA & Declassification?
FOIA requests and automatic declassification of government records both require prompt and thorough compliance according to regulations laid out by the federal government. However, it can be a challenging and time-consuming process for available resources to locate all necessary files, both physical and digital.
Without an accurate and accessible secure inventory of files, compliance can be a costly burden on agency staff. Fortunately, with AI machine-learning, OCR and natural language processing technologies, automated inventory and federated search on all structured and unstructured data is now possible.
Anacomp has over 50 years of experience serving the federal government with data and record management. We have the technology, security clearance and highly trained professional staff to ensure your agency has a data system in place to efficiently manage compliance with both FOIA and declassification.
Solutions for Timely & Complete FOIA Requests & Declassification
Anacomp offers turnkey solutions for all of your digital transformation, including digitization of high volumes and petabytes of files, automated metadata assignment and categorizing, federated search for FOIA and other regulatory requests, and a continuously updated inventory of digital files for workflows.
Data Digitization & Compliance Solutions
Discovery & Classification for Compliance
D3 is the only solution that solves the problem of automated data estate inventory and identification, with customizable metadata assignment for all records based on actual content, context and data source location.
Features
- High-Volume, Continuous Data Crawling Using Machine Learning & Auto Indexing
- Powerful, Customizable Metadata Based on File Attributes, File Content & Context
- Classification of Files and Bulk Tagging for Records Management Control
- Integration to Common Data Sources & APIs for Analytics, Security and Records
- User-Friendly Dashboard UX Visibility & Click-to-Content, Drill-Down Detail
High-Volume Record Digitization
If the agency has physical records and desires digitization, Anacomp provides high-quality digitization services of paper, micrographic and large format drawings with associated metadata to facilitate search, retrieval and records management.
Anacomp offers turnkey solutions to Federal agencies for the digitization of official records with implementation in days, not months.
Secure Records Control
Complete physical and electronic chain of custody management is delivered through Anacomp’s proprietary document and production control systems.
- NIST SP 800-171
- NIST SP 800-53 Level 3
- OMB Circular A-130
- The Privacy Act of 1974
- HIPAA
RIM Professional Consulting Services
Anacomp is a leading U.S. provider of RIM (Record & Information Management) consulting services and engagement offering an actionable plan for record management, including high-volume digitization of records.
Experience
We have developed a proven, highly developed and refined holistic methodology to evaluate records management systems and streamline transition from paper-based to electronic records processes.
Assessment
- Physical Records
- Unstructured Data
- Compliance Gap Analysis
Deliverables
- Documentation & Analysis of Current Processes
- Recommended “To Be” Process State
- Cost Benefits Analysis & ROI
The scope may also include assessment of the company’s electronic file shares and recommendations for digitization or archival storage of physical records.
- D3, powered by NowVertical, is a revolutionary total data visibility platform that is a game changer in data risk management, compliance and ROI analytics."
Tom Cunningham
Anacomp CEO
The example above shows a drill down on “patent” in the previous menu word cloud. Metadata is customizable and some of the typical metadata include:
- File Content
- Date of Creation & Last Modified
- File Size
- Author
- Document Type
- File Location Path
Solutions for All Your Digital Data Challenges
M-19-21 Directive Challenge
NARA federal mandate to digitize all files by December 31, 2022
Petabyte volumes of physical files and unstructured dark data with no metadata index
PII and classified data requiring identification and efficient management via auto metadata indexing
D3 can help you digitize, index and manage your data with confidence
Data Security & Privacy Challenges
Data identification down to the content level to assign role-based security to unstructured file shares
High volumes of potentially unprotected texts, emails and other unstructured data
PII data duplicated and unprotected in multiple data sources
D3 can help you identify, assess and secure your data with confidence
Cloud & Data Migration Challenges
Lack of visibility of ROT (Redundant, Obsolete, Trivial) data
Inability to properly classify and merge data sources
Exposure to security risks and ransomware
Interdepartmental review and assignment of data for migration and systems integration
D3 gives you a holistic view of your entire data estate so you can assess and manage risk and ROT and assign role-based security with confidence
Access to Entire Data Estate for Analytics Challenges
More than 80% of data assets will be unstructured by 2025 according to IDC's 2018 report
Limited visibility of unstructured data, role-based management of files and personnel interactions limits analytics accuracy
D3 can help you capture, analyze and harvest value from your data estate with confidence