Is Your Data Digitally Compliant?

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WorkSmart Is Your Expedited Path to M-19-21 Compliance

Anacomp has provided information governance, regulatory compliance, and records digitization services for over 100 federal government agencies

What is M-19-21?

M-19-21 is a memorandum originally issued by NARA on June 28, 2018 with further requirements to transition the government to electronic records. The full mandate can be read here. Details on agency requirements include:

Permanent federal records AND appropriate metadata must be created, managed and maintained in electronic format by 2022

Agencies will need an automated solution to capture, categorize and securely retain electronic content and metadata
Methods are required for quick and accurate response to FOIA requests
Regular record management program audits will need to be instituted to validate records management effectiveness and maintain a current records inventory

The deadline for digitally managing all federal records is December 31, 2022. Is your agency on track to meet the deadline?

Solutions for M-19-21 Digital Transformation

Anacomp offers turnkey solutions for all of your digital transformation, including digitization of high volumes and petabytes of files, automated metadata categorizing, federated search for FOIA and other regulatory requests, and a continuously updated inventory of digital files for workflows and audit.

Data Digitization & Compliance Solutions

M-19-21 Compliance Consulting

Anacomp is a leading U.S. provider of services to support compliance with federal regulations and mandates, including M-19-21.

Experience

We have developed a proven, highly secure and refined holistic methodology used by over 100 agencies to comply with Federal government initiatives by streamlining the transition from paper-based to electronic Official Records processes.

Assessment

The WorkSmart assessment and engagement process is also designed to assist agency customers in identifying their full records inventory, including:

Deliverables

The Anacomp WorkSmart assessment delivers an actionable plan that encompasses the agency business case including:

The scope may also include assessment of the agency’s electronic file shares and recommendations for digitization or archival storage of physical records.

High-Volume Record Digitization

If the agency has physical records and desires digitization, Anacomp provides high-quality digitization services of paper, micrographic and large format drawings with associated metadata to facilitate search, retrieval and records management.

Anacomp offers turnkey solutions to Federal agencies for the digitization of official records with implementation in days, not months.

Secure Records Control

Complete physical and electronic chain of custody management is delivered through Anacomp’s proprietary document and production control systems.

Anacomp conversion centers have Federal Government Authority to Operate (ATO) that complies with all requirements of:

Discovery & Classification for Compliance

D3 is the only solution that solves the problem of automated data estate inventory and identification, with customizable metadata assignment for all records based on actual content, context and data source location.

Features

High-Volume, Continuous Data Crawling Using Machine Learning & Auto Indexing
Powerful, Customizable Metadata Based on File Attributes, File Content & Context
Classification of Files and Bulk Tagging for Records Management Control
Integration to Common Data Sources & APIs for Analytics, Security and Records
User-Friendly Dashboard UX Visibility & Click-to-Content, Drill-Down Detail

Tom Cunningham
Anacomp CEO

All Your Organization's Data in One Dashboard

Solutions for All Your Digital Data Challenges

FOIA & Declassification Challenges

Increasing regulation including FOIA, HIPAA and other regulations require ongoing and timely PII management

Over-retention risk monitoring while maintaining compliance with data retention requirements

Unknown or unidentified PII data within unstructured data that require application of appropriate security controls

Fines and reputation risk from data breach or non-compliance

WorkSmart & D3 can help you manage your entire data estate with proper controls and data compliance with confidence

Cloud & Data Migration Challenges

Lack of visibility of ROT (Redundant, Obsolete, Trivial) data

Inability to properly classify and merge data sources

Exposure to security risks and ransomware

Interdepartmental review and assignment of data for migration and systems integration

D3 gives you a holistic view of your entire data estate so you can assess and manage risk and ROT and assign role-based security with confidence

Access to Entire Data Estate for Analytics Challenges

More than 80% of data assets will be unstructured by 2025 according to IDC's 2018 report

Limited visibility of unstructured data, role-based management of files and personnel interactions limits analytics accuracy

D3 can help you capture, analyze and harvest value from your data estate with confidence

Data Security & Privacy Challenges

Data identification down to the content level to assign role-based security to unstructured file shares

High volumes of potentially unprotected texts, emails and other unstructured data

PII data duplicated and unprotected in multiple data sources

D3 can help you identify, assess and secure your data with confidence